Privacy Policy

1. Overview

FG Media and Safety Technologies Pvt Ltd ("FG Media", "we", "us") respects your privacy and is committed to protecting personal data in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 ("DPDP Act"), and other relevant regulations.

This Privacy Policy explains what information we collect when you visit our website, submit nominations, register for sponsorship, contact us, make payments, or interact with our events and platforms.

2. Data Controller

Data Controller: FG Media and Safety Technologies Pvt Ltd

Registered office: #107, 2nd Main, MLA Layout, RT Nagar, Bengaluru, Karnataka 560032

Email: pro@fgco.in | Awards: hitawards@fgco.in | Phone: +91 73820 98888

3. Information We Collect

4. How We Use Your Information

• To process nominations, sponsorship registrations, payments, and event participation.
• To evaluate award applications, communicate with nominees, nominators, and sponsors.
• To issue invoices, receipts, GST documentation, and transactional correspondence.
• To publish award-related content, event programmes, media coverage, and promotional materials.
• To respond to enquiries and provide customer support.
• To improve website performance, security, and user experience.
• To comply with legal obligations, prevent fraud, and enforce our Terms.
• To send programme updates, event notices, and marketing communications where permitted by law and your preferences.

5. Legal Basis for Processing

Under the DPDP Act and applicable law, we process personal data based on one or more of the following grounds:

• Your consent, including consent provided when submitting forms or accepting declarations.
• Performance of a contract or steps taken at your request before entering a contract.
• Compliance with legal obligations, including tax, accounting, and regulatory requirements.
• Legitimate interests such as event administration, security, fraud prevention, and service improvement, where not overridden by your rights.

6. How We Share Information

We do not sell personal data. We may share information only as necessary:

• With payment processors (e.g. Razorpay) to complete transactions securely.
• With jury members, event partners, auditors, and service providers bound by confidentiality obligations.
• With publication, production, and media teams for award coverage and sponsor deliverables.
• With legal, regulatory, or law enforcement authorities when required by law or to protect rights and safety.
• In connection with a merger, restructuring, or business transfer, subject to appropriate safeguards.

7. Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy, including:

• Nomination and sponsorship records: for the duration of the awards cycle and a reasonable period thereafter for audit, dispute resolution, and archival purposes.
• Financial and tax records: as required under Indian tax and company law (typically up to eight years or longer if legally required).
• Marketing preferences: until you withdraw consent or object to processing.
• Website logs and security data: for a limited period consistent with security and analytics needs.

8. Security

We implement administrative, technical, and organisational measures designed to protect personal data, including access controls, encryption in transit where supported, secure hosting practices, and staff confidentiality obligations. FG Media maintains ISO 27001 certified information security management practices.

No method of transmission or storage is completely secure. You are responsible for safeguarding credentials and devices used to access our services.

9. Cookies & Analytics

We use cookies and similar technologies to enable core website functionality, remember preferences, analyse traffic, and improve performance. You may control cookies through your browser settings. Disabling certain cookies may affect site functionality.

We may use third-party analytics or embedded services (such as maps or payment widgets) that collect information according to their own privacy policies.

10. Your Rights

Subject to applicable law, including the DPDP Act, you may have the right to:

• Access personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Withdraw consent where processing is consent-based.
• Request erasure or restriction of processing in certain circumstances.
• Nominate a grievance redressal contact as permitted under law.
• To exercise these rights, contact us using the details in Section 12. We may need to verify your identity before responding.

11. Children's Privacy

Our nomination and sponsorship services are not directed at individuals under 18. We do not knowingly collect personal data from children without appropriate parental or guardian consent. If you believe we have collected data from a minor improperly, please contact us for deletion.

12. Grievance & Contact

For privacy questions, data access requests, or complaints, contact our Grievance Officer at pro@fgco.in with the subject line "Privacy Request".

We aim to acknowledge requests within 7 business days and resolve them within timelines prescribed by applicable law.

13. Changes to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on this page with the updated date. Material changes may be communicated through the website or email where appropriate.